BayAutomate · Run the Workshop. Automate the Paperwork.
Stop entering the same information twice. Let BayAutomate handle the repetitive work.
BayAutomate connects bookings, jobs, inspections, quotes, parts ordering, supplier invoices, accounting and customer follow-ups. It automates the repetitive administration while your team stays in control of the important decisions.
One platform. Fewer subscriptions. More time on the tools.
Early access: BayAutomate is onboarding Australian workshops now. Anything marked Coming soon or Planned isn't available yet. Everything else is included on every plan.
Your entire workshop, connected
Enter it once. Every next step is prepared from the last one.
- Booking
- Job card
- Inspection
- Quote + approval
- Parts + PO
- Invoice
- Follow-up
Stop repetitive data entry
What BayAutomate does for you, and what your team decides
| Repetitive work BayAutomate handles | Your team stays in control of |
|---|---|
| Customer and vehicle details carried from booking to job, quote, invoice and reminders | Confirming the booking |
| Inspection findings and photos turned into priced quote lines | Final price and what to recommend |
| Approved lines reserve stock and draft purchase orders by supplier | Sending the order |
| Supplier invoices read, matched to the PO and delivery, duplicates blocked, totals checked to the cent | Price changes, unmatched lines and anything unusual |
| Real parts cost and clocked time added to every job | Labour rates and pricing rules |
| Payments allocated oldest-first, credit holds applied, statements prepared monthly | Overrides and approving statements |
| Service reminders, quote chasers, declined-work follow-ups and win-back journeys | Which journeys are on, and the wording |
PO to invoice matching
Every supplier invoice matched to the PO and delivery, automatically
Stop ticking invoices against dockets. Each line is matched to the purchase order you raised and the delivery you received, totals are checked to the cent, duplicates are blocked and price rises wait for approval. You set the rules:
- Review everything, automatic drafts, or autopilot for trusted suppliers
- Autopilot limit ($1,500 by default) and minimum AI confidence (85%)
- Price tolerance and price-change alerts (25%, hold)
- Backorders, bills before goods, pack splitting and litres
- Per-supplier overrides and an instant pause switch
Pricing
Every Feature. Every Plan.
Plans differ only by staff logins and AI allowance. Prices in AUD, excluding GST.
Starter
$86.90 inc GST
- Every feature and automation
- 3 internal staff logins
- $5/month AI allowance
- Free data migration with 6 months
Workshop
$141.90 inc GST
- Every feature and automation
- 15 internal staff logins
- $10/month AI allowance
- Free data migration with 6 months
Workshop Plus
$196.90 inc GST
- Every feature and automation
- 20 internal staff logins
- $10/month AI allowance
- Free data migration with 6 months
AI top-ups are prepaid in $5 to $30 amounts and added instantly. If AI credit runs out, only AI features pause and the workshop keeps running. SMS and paid lookups are prepaid and charged separately. No automatic overage charges.
Automation beyond paperwork
Follow-ups and re-marketing
Service reminders, quote chasers, declined-work follow-ups and win-back journeys run from real history.
A CRM you don't have to update
Every booking, quote, approval, job, payment and message lands on one customer timeline automatically.
Inspections become quotes
Findings and photos turn into priced quote lines. Customers approve line by line from a link.
Parts prepared for you
Approved work reserves stock and drafts purchase orders. Supplier bills are matched automatically.
Real job profit
Quoted vs committed vs actual cost, including warranty comebacks, on every job.
Free data migration
Bring your years of history, free with a 6-month subscription.
One platform. Fewer subscriptions.
Many workshops pay separately for a diary, an inspection app, a CRM or reminder tool, a marketing tool and spreadsheets. BayAutomate connects these in one system. You keep your accounting software and EFTPOS terminal, and SMS, email and payment providers charge for what you send.
Built for every role
Owner
Margins, staff sales, debtors and exceptions at a glance.
Front counter
Today screen, diary, quote pipeline and counter sales.
Technician
My Work only: jobs, inspections, timers and parts, with one tap.
Bookkeeper
Allocated payments, statements and (soon) queued Xero sync.
For mechanical workshops first. 4x4, auto-electrical, caravan, marine, motorcycle, mobile and equipment workshops can use the core job, quote, parts and invoice flow. Specialist modules are not claimed.
What's built today
Technician and bay diary, service durations, clash warnings, online booking requests, booking to job with no retyping.
Learn moreMechanic "My Work" screen, one-tap clock on/off, parts, notes and checklists. Printable job cards.
Learn morePhone inspections with photos, measurements and traffic-light findings that turn straight into quote lines.
Learn moreQuote lines with margin shown, a secure link for the customer, line-by-line approval, declined work kept for later.
Learn moreApproved work reserves stock and drafts purchase orders for shortfalls. Partial receipts and backorders tracked.
Learn moreFIFO cost layers, locations, stocktakes, quarantine for faulty returns, movement history.
Learn moreMonthly AI allowance per plan, prepaid top-ups from $5 to $30, balances and usage by feature. AI pauses at zero; the workshop keeps running.
Learn moreBills and credit notes read by AI, matched to purchase orders and deliveries, duplicates blocked, price changes held. Review, automatic-draft or autopilot mode.
Learn moreQuoted vs committed vs actual cost per job, using real receipt costs and each technician's loaded labour rate.
Learn moreEvery booking, quote, approval, job, invoice, payment, message and note on one customer and vehicle history.
Learn moreService reminders, quote chasing, declined-work follow-ups, win-back journeys, campaigns and attribution. Real SMS/email delivery is coming soon (see Email and SMS).
Learn moreJob to invoice with missing-charge checks, GST, payment allocation and duplicate protection. Tax invoices, quotes and job cards as PDFs.
Learn moreBarcode counter sales, split payments, refunds and end-of-day cash-up. Card payments are taken on your own EFTPOS terminal.
Learn moreCredit limits, automatic credit holds with owner override, oldest-first payment allocation, monthly statements, account portal.
Learn moreComebacks linked to the original job, true cost of $0 warranty work, supplier warranty claims.
Learn moreAttendance and job time with approval and payroll CSV export.
Learn moreQuoted, approved, invoiced and collected per adviser; technician productivity.
Learn moreUpload a CSV: columns are matched automatically, a dry run shows duplicates, and re-importing the same export matches instead of duplicating. History, stock and balances are migrated by our team.
Learn moreFree with a 6-month subscription. Scope confirmed from what your current software can export.
Learn moreQueued, retry-safe posting of invoices and payments is built and tested against the Xero sandbox. Not yet connected to live Xero files.
Learn moreBuilt with consent and opt-out handling; real delivery is switched on at launch.
Learn morePay-by-link for invoices. Today BayAutomate records payments you take on your own terminal.
Learn moreAwaiting provider agreements. No partnership exists today. Purchase orders are prepared inside BayAutomate.
Learn moreAutomated importer for service records, open quotes and opening balances. Until then our team migrates your export for you.
Learn moreStatuses checked 8 November 2026. "Included" means built into the current early-access release.
Switching from MechanicDesk or another system?
Read our fair, sourced comparisons: vs MechanicDesk, vs Workshop Software, vs Workshop Hub, vs Workshop Mate, vs Meckly, vs Tekmetric. See how free data migration works, or use the MechanicDesk switching checklist.