How it works
How BayAutomate works, step by step
BayAutomate follows the job the way a workshop does: Customer → Booking → Quote → Approval → Job → Inspection → Parts → Invoice → Payment → Follow-up. Each step reuses what was already entered, so nobody types the same rego, concern or part twice. The screens below come from the built-in sample workshop, which uses made-up customers.
Early access: BayAutomate is onboarding Australian workshops now. Anything marked Coming soon or Planned isn't available yet. Everything else is included on every plan.
1. Book it
Search a rego, name or phone. Pick a service and the diary fits it to the right technician and bay, warning about clashes.
2. Work it
The job card shows the technician what to do, the parts, the checklist and the running job cost against the quote.
3. Quote it
Inspection findings become quote lines with cost, sell, margin and GST. Send a secure link and the customer approves line by line.
4. Remember it
Everything (messages, approvals, jobs, invoices, payments) lands on one customer timeline for the next visit and the next follow-up.
5. Measure it
Owners see quoted, approved, invoiced and collected per adviser, comebacks and timesheets without a spreadsheet.
What you don't have to do any more
- Copy the rego and concern from the diary onto a job card
- Rewrite inspection notes as a quote
- Ring the customer to read the quote out line by line
- Write a parts list and phone the order through from memory
- Check the supplier bill against the docket by hand
- Remember who is due for a service
Questions
How long does setup take?
A sample workshop is ready to explore straight away. Real setup (staff, services, inspection templates and data migration) is done with you during the pilot.