Automation-first
Automated workshop software: the next step is already prepared
Automated workshop software should do the boring part of each handoff so people only handle decisions. BayAutomate prepares the next step automatically: inspection findings become quote lines, approvals reserve parts and draft purchase orders, finished jobs are checked and drafted as invoices, and customer history drives reminders and follow-ups. You stay in control. Prices, purchase orders, invoices and customer messages follow the approval rules you set.
Early access: BayAutomate is onboarding Australian workshops now. Anything marked Coming soon or Planned isn't available yet. Everything else is included on every plan.
What "automated" means here
It does not mean the software fixes cars or spends your money. It means:
- Prepared, not posted: drafts are created for you and exceptions are flagged.
- Exception-first: easy cases flow through, and anything unusual (price difference, missing cost, over-limit account) waits for a person.
- Less typing: details are entered once and reused for the job, quote, purchase order, invoice and follow-up.
Estimate your own admin time
Formula: jobs × (minutes before − minutes after) ÷ 60 = hours per week; × hourly cost = weekly cost. This is your own estimate, not a measured or guaranteed saving. We will publish measured pilot results once workshops consent.
Status of what's on this page
| Capability | Status |
|---|---|
| Digital vehicle inspections Phone inspections with photos, measurements and traffic-light findings that turn straight into quote lines. | Included |
| Quotes and online approvals Quote lines with margin shown, a secure link for the customer, line-by-line approval, declined work kept for later. | Included |
| Parts reservations and purchase-order drafts Approved work reserves stock and drafts purchase orders for shortfalls. Partial receipts and backorders tracked. | Included |
| Supplier invoice automation Bills and credit notes read by AI, matched to purchase orders and deliveries, duplicates blocked, price changes held. Review, automatic-draft or autopilot mode. | Included |
| Actual job costing and profit Quoted vs committed vs actual cost per job, using real receipt costs and each technician's loaded labour rate. | Included |
| Follow-ups, reminders and re-marketing Service reminders, quote chasing, declined-work follow-ups, win-back journeys, campaigns and attribution. Real SMS/email delivery is coming soon (see Email and SMS). | Included |
| Trade and fleet accounts Credit limits, automatic credit holds with owner override, oldest-first payment allocation, monthly statements, account portal. | Included |
Checked 8 November 2026.
Questions
Will automation send messages to my customers without me knowing?
No. Every automated message type has its own on/off switch, consent and opt-out rules, and an approval queue if you want one. During preview, messages are simulated and not delivered.
Does it order parts from suppliers automatically?
It drafts purchase orders inside BayAutomate. Direct ordering with Repco, Burson or NAPA is planned and depends on provider agreements. No partnership exists today.