Feature: parts and purchasing
Parts and purchase orders prepared from approved work
When a customer approves work, BayAutomate reserves parts you have and drafts purchase orders for what you don't, grouped by supplier for you to check and send. Partial deliveries and backorders update the job's parts status. Supplier bills are captured, matched to the order and receipt, and the real cost lands on the job.
Early access: BayAutomate is onboarding Australian workshops now. Anything marked Coming soon or Planned isn't available yet. Everything else is included on every plan.
Honest boundary
Purchase orders are prepared inside BayAutomate. Direct ordering and live price feeds from Repco, Burson or NAPA are planned and depend on provider agreements. There is no partnership today.
Parts status on every job
- Reserved: held from your stock for this job
- On order: on a sent purchase order
- Part received: some arrived, the rest backordered
- Arrived: ready to fit
Status of what's on this page
| Capability | Status |
|---|---|
| Parts reservations and purchase-order drafts Approved work reserves stock and drafts purchase orders for shortfalls. Partial receipts and backorders tracked. | Included |
| Stock control FIFO cost layers, locations, stocktakes, quarantine for faulty returns, movement history. | Included |
| Supplier invoice automation Bills and credit notes read by AI, matched to purchase orders and deliveries, duplicates blocked, price changes held. Review, automatic-draft or autopilot mode. | Included |
| Repco / Burson / NAPA ordering Awaiting provider agreements. No partnership exists today. Purchase orders are prepared inside BayAutomate. | Planned |
Checked 8 November 2026.
Questions
Can I combine parts for several jobs on one order?
Yes. Drafts are grouped by supplier, so one order covers every job that needs parts from that supplier.