Comparison · checked 8 November 2026
BayAutomate vs Workshop Hub
Workshop Hub is an Australian workshop app with published plans: Solo (jobs, quotes, invoices, online bookings, Xero/MYOB/QuickBooks sync), Shop (adds a mechanic app, SMS reminders and review requests) and Pro+ (adds invoice and statement reconciliation, plus an optional AI receptionist add-on). BayAutomate covers the core workshop flow and focuses on automating each handoff, from inspection to quote to parts, supplier bill, invoice and follow-up. It is in early access, so where Workshop Hub has live integrations or a longer track record, we say so below.
Early access: BayAutomate is onboarding Australian workshops now. Anything marked Coming soon or Planned isn't available yet. Everything else is included on every plan.
| Area | Workshop Hub from the vendor's public pages, checked 8 November 2026 | BayAutomate |
|---|---|---|
| Booking diary and online bookings | Yes: online bookings | IncludedTechnician and bay diary, service durations, clash warnings, online booking requests, booking to job with no retyping. |
| Digital inspections with photos | Not publicly confirmed | IncludedPhone inspections with photos, measurements and traffic-light findings that turn straight into quote lines. |
| Inspection findings become quote lines | Not publicly confirmed | IncludedPhone inspections with photos, measurements and traffic-light findings that turn straight into quote lines. |
| Online quote approval, line by line | Not publicly confirmed | IncludedQuote lines with margin shown, a secure link for the customer, line-by-line approval, declined work kept for later. |
| Approved work reserves stock and drafts POs | Not publicly confirmed | IncludedApproved work reserves stock and drafts purchase orders for shortfalls. Partial receipts and backorders tracked. |
| Supplier invoice capture and PO matching | Invoice and statement reconcile (Pro+) | IncludedBills and credit notes read by AI, matched to purchase orders and deliveries, duplicates blocked, price changes held. Review, automatic-draft or autopilot mode. |
| Actual job cost (FIFO parts + loaded labour) | Not publicly confirmed | IncludedQuoted vs committed vs actual cost per job, using real receipt costs and each technician's loaded labour rate. |
| Customer timeline / CRM | Customer records | IncludedEvery booking, quote, approval, job, invoice, payment, message and note on one customer and vehicle history. |
| Follow-ups, win-back and campaigns | SMS reminders and review requests | IncludedService reminders, quote chasing, declined-work follow-ups, win-back journeys, campaigns and attribution. Real SMS/email delivery is coming soon (see Email and SMS). |
| Warranty and comeback tracking | Not publicly confirmed | IncludedComebacks linked to the original job, true cost of $0 warranty work, supplier warranty claims. |
| Trade accounts, credit holds, statements | Statement reconcile (Pro+) | IncludedCredit limits, automatic credit holds with owner override, oldest-first payment allocation, monthly statements, account portal. |
| Counter sales / POS | Not publicly confirmed | IncludedBarcode counter sales, split payments, refunds and end-of-day cash-up. Card payments are taken on your own EFTPOS terminal. |
| Accounting integration | Yes: Xero, MYOB, QuickBooks | Coming soonQueued, retry-safe posting of invoices and payments is built and tested against the Xero sandbox. Not yet connected to live Xero files. |
| Parts supplier ordering | Not publicly confirmed | PlannedAwaiting provider agreements. No partnership exists today. Purchase orders are prepared inside BayAutomate. |
| Online card payments | Not publicly confirmed | PlannedPay-by-link for invoices. Today BayAutomate records payments you take on your own terminal. |
| Data migration | Not publicly confirmed | IncludedFree with a 6-month subscription. Scope confirmed from what your current software can export. |
| Published pricing | Published list prices: Solo $59, Shop $129, Pro+ $189 per month, with an AI receptionist add-on at $119/month + GST. Introductory discounts may apply. | $79 / $129 / $179 per month + GST. Every feature on every plan. Pricing |
| Market maturity | Live with workshops | Early access |
Where Workshop Hub is stronger today
- Clear published pricing and a low entry plan.
- An AI receptionist add-on and review requests.
- Live Xero, MYOB and QuickBooks sync.
Where BayAutomate goes further
- Digital inspections that become priced quote lines, with line-by-line approval.
- Parts reservations, purchase-order drafts and actual job costing.
- A full customer timeline with automated follow-up journeys.
- Free data migration with a 6-month subscription.
Sources: workshophub.com.au/ (checked 8 November 2026). "Not publicly confirmed" means we couldn't find it on their public pages, not that it is missing. Workshop Hub is a trademark of its owner. BayAutomate is not affiliated with or endorsed by Workshop Hub. Corrections welcome via our contact page.
Questions
Is BayAutomate cheaper than Workshop Hub?
BayAutomate is $79, $129 or $179 per month + GST, with every feature on every plan. Published list prices: Solo $59, Shop $129, Pro+ $189 per month, with an AI receptionist add-on at $119/month + GST. Introductory discounts may apply.
Can I move from Workshop Hub to BayAutomate?
Yes. Data migration is free with a 6-month subscription, with the scope confirmed from your export.